For various day to day scenarios with strict requirement of stability, scalability and the highest performance in today’s busy office, we’re really in need of Electronic Document Automation or Enterprise Content Management. For who has no idea what Document automation is about, Document automation (also known as document assembly) is the design of systems and workflows that assist in the creation of electronic documents. These include logic-based systems that use segments of pre-existing text and/or data to assemble a new document. This process is increasingly used within certain industries to assemble legal documents, contracts and letters. Document automation systems can also be used to automate all conditional text, variable text, and data contained within a set of documents.
If you are evaluating document management and document capture software products, there are several features and functions to keep in mind.
-Take into account the type of desktop authoring software your company routinely uses. The software products should work seamlessly with content creation software such as Microsoft Word, Adobe Acrobat, etc.
- Also, determine what your scanning, capture and document indexing requirements need to be, this becomes crucial in keeping documents and data organized. In addition, if you use an Electronic Document Automation or Enterprise Content Management system, the software product you select needs to interface seamlessly with your business workflows. The software product should have robust functions and flexibility to efficiently distribute all documents in a variety of ways, i.e. email, burst, segment reports, sort, ftp, fax, etc.
- Further, the product should have the ability to retain documents for archive and retrieval purposes. Allowing configuration of retention periods and archiving parameters.
To name a few of the many outstanding benefits on selecting the correct document automation software, are providing outstanding service and delivery whenever customers deal with your organization.
Another important note for you before start using that service: be sure to review some case studies of customers using the software that you are considering, and work closely with your document automation software vendor to help guide you to a successful implementation.
Website: http://www.informdecisions.com/
0 comments:
Post a Comment